Meeting Cost Calculator
See what a recurring meeting costs — one sitting, a month, and a year — from people, rate, and length.
The numbers stay on this page. Use the rate that matches the decision — payroll or charge-out.
If this keeps running for a year
$18,360.00
$382.50 each sitting, $1,530.00 a month. About 216 hours of people’s time in a year.
- Each meeting
- $382.50
- Each month
- $1,530.00
Worked example
Six people at $85 an hour, meeting for 45 minutes, four times a month, cost $382.50 a sitting. That is $1,530 a month, and $18,360 a year — about 216 hours of people’s time. The yearly figure is the one that usually lands.
FAQ
- How is the cost calculated?
- People × hourly rate × length of one meeting. The month multiplies by how often it repeats. The year is that month times 12.
- Should I use salary or charge-out rate?
- Use the rate that matches the decision. Charge-out shows client cost. Salary shows payroll cost, and still ignores overhead.
- Does this include preparation?
- Only if you add that time to the meeting length. If it doesn’t repeat, set times each month to 0 and the page shows the cost of this sitting, not a year of zeros.